Many people perceive faxing as outdated. With the cutting edge solutions that are on the market today, there are people that believe that fax machines are a thing of the past. In recent years, however, the fax machine has seen a resurgence. There are currently over 43 million fax machines being used across the globe. Every year, millions of these machines are purchased.
How has the fax machine bounced back? Newer machines have kept up with advancements in technology and have found new, efficient solutions. There are now companies that use faxes in place of email. There are distinct benefits to faxing, particularly within the financial and health care industries. Even though there are many types of technology on the market, it’s clear that the fax machine isn’t going anywhere. These are just a few faxing tips.
- It’s Quick and Effective
Thanks to services like ifaxapp, fax systems can be operated via mobile device. You can send faxes via your phone or your email. Not only is this easy to do, but it’s incredibly fast. It used to be necessary to scan and upload documents if you wanted to send them through email. Now, documents can be transmitted in an instant. You can just place it in the document feeder, enter the receiver number, and you’re good to go.
There are definitely situations where email is best, but if there’s a large file that you need to send, faxing may be the quicker solution. You can even take advantage of cloud-based services. This will allow you to send PDF files and images via fax.
You can send and receive faxes via computer networks, but there are other options as well. With a fax machine, it’s possible to use telephone lines to send documents. Having different options available to you gives you more flexibility. You can choose the transfer method that’s best suited to your needs and the needs of the document recipient. If you’re having an issue with your network or your WiFi, it won’t have to grind things to a halt. You’ll still be able to send faxes.
Lastly, faxing is an ingrained habit for many that work in offices. Transitioning away from fax machines would require these offices to implement new practices, which could be expensive and time consuming.
- They’re Secure
Another reason faxing is an appealing option is that it’s very secure. Email can be risky, and it isn’t always the best way to send sensitive information. Email accounts can be hacked. Thankfully, cyberattacks aren’t an issue for fax machines. Have you ever opened an email that contained an attachment that was actually malware? You won’t have to worry about this with a fax. Fax machines may be able to use the internet, but they’re still a safer and more secure communication method. The connection is private, and the fax number used is unique.
Files can be damaged on the internet, and confidential information can be stolen. You’ll be presented with a confirmation that your document has been delivered after you send a fax, so that you’ll know that the message went to the intended recipient. It allows you to maintain your privacy.
Personal data breaches are a major issue, which is why secure solutions like faxing are often used in health care. Fax systems are HIPAA-compliant and will only send data to the intended recipient. You can limit who can see the information you’re sending. It’s a secure solution that protects the privacy of patients. There are strict standards in the healthcare industry for privacy and security, and faxing meets them.
- It Allows for Electronic Signatures
With online faxing, it’s possible for users to create personalized electronic signatures. This signature can be used when confidential files are sent. It’s a very useful option, particularly for companies that provide professional services.
Digital signatures can also be a way to save time. Without this option, it’s necessary to print, sign, and scan documents before you send them back. With digital signatures and a fax system, you won’t have to print out the documents you need to sign. In fact, you can even take care of everything via your phone.
The fax industry has seen impressive growth, and there are a number of reasons for that. Not only is it a time-honored solution for many businesses, but it’s also a new ways for companies to send secure messages to clients and partners. It’s fast, simple, and dependable.
You can securely send and receive faxes in no time at all. When you use a fax machine, you can make sure that your message is only sent to the intended recipient. It’s hard to ignore the many advantages of faxing. If you’re not using a fax machine right now, you should consider it for your office.
