Downsizing to a smaller office space could save your organization a significant amount of money. However, descaling your belongings and moving equipment to a new workplace can be challenging.
It is important to note that the size of your business doesn’t equate to your company’s success. Plus, you don’t necessarily need to say goodbye to your employees to change offices.
If you feel the time has come to move to a smaller space, here are some helpful tips on how to smoothly downsize your office.
Embrace Remote Working
If your organization has many employees on staff, consider providing remote working opportunities. By allowing your staff to work from home for one or more days per week, your business could potentially have the freedom to move to a smaller location.
There are also various software options to help your business to stay connected with its employees. For instance, you could use:
- Time management tools
- Video call solutions
- Productivity tools (such as Office 365)
Store Excess Equipment
Do you have a substantial amount of computer equipment, business documents, or inventory in your office space? Don’t allow them to stop you from downsizing your office. For instance, you could turn to an affordable self storage unit to store away your technologies, files, and more.
By doing so, you will have fewer items to take with you to your new office space. Plus, you will have a space to house your expensive technology, so you can pick up a device should an employee’s break down.
Rent Meeting Rooms
Many small to medium enterprises are renting meeting rooms and additional office spaces when needed. If your office lease is costing a substantial sum each year, renting a space when required could be a cost-effective alternative. You could reduce your organization’s monthly outgoings while continuing to host important business meetings and presentations.
Say Goodbye to Paper
Every organization has a responsibility to run an eco-friendly business. Running a paperless business can ultimately help you adhere to your environmental responsibilities while making it easier to downsize your workplace.
Encourage your staff to stop using paper files and utilize digital storage as much as possible. It can help you to run a more efficient workspace and decrease your brand’s carbon footprint. In addition, you will no longer need to provide filing cabinets and storage boxes.
Use Energy-Efficient Devices
Energy-efficient devices cannot only help you to run a greener business, but they can also help you to downsize your office. They are often more compact and lightweight in comparison to older technologies, which can make transporting a doddle. They will also take up less room in your office and will also use less energy, so they can decrease your annual electricity bills. It might, therefore, be time to update your technologies for an easier office move and to reduce your monthly outgoings.
If you have decided to move to a smaller office space in 2020, keep the above advice in mind when downsizing.
