For people who think that faxing is outdated, this article will squash some misconceptions and myths about faxing you to need to know. Faxing remains a crucial business facet for specific documents such as health records and legal contracts. Not to mention, that faxing is a critical part of the public relations industry where professional and secure communication is required. Faxing is the most popular form of communication that is widely used around the world, but people perceive it as an outdated technology. This article will provide information about why your business needs a good online fax service that you need to know.
Internet faxing has slowly replaced the conventional faxing methods. It provides a secure and professional means of sending crucial documents online using encrypted services. With hackers upgrading their skills to open your emails, you will be safer with sending faxes online.
Here are some reasons why your business needs a good online fax as discussed below.
Reasons Why Your Business Needs an Online Fax System
Enhances Security
For businesses that share sensitive documents and files, emails are unsafe. Researchers say that almost half of the business email account have been compromised. A fax is a secure method of transferring data around the world. The fax goes through the Public Switched Telephone Network (PSTN) that is more secure than online methods.
However, online business faxes are not easy to hack. To access the file sent via fax, hackers need to know the exact time the file was sent and where it was sent from (point of transmission). Online faxes have unique encryption features that hackers can’t crack easily.
Global Reach
Globally, faxing is regarded as a standard for business communication. This is particularly prevalent in shipping and international logistic industries where routes of trade across various parts of the world where high-speed internet is not available. You need to do your research to determine the best online fax service that will help you achieve your business goals.
Legal Clearance
Some companies will not accept documents that have not been faxed, because they know that they have been securely transmitted and the source can be verified. Unlike emails where signatures can be masked, faxes come from known sources and are delivered safely. Many government agencies use faxes to communicate to the public.
Confirmation of Receipt
Unlike the email receipts that you can easily ignore, faxes come with two ways to confirm whether the message was delivered or not. First, you can request a confirmation page that will print only after your receipt has received your message. Because of the strong encryption features, the message is delivered fully or partially because due to the interruption of the network
Two decades ago, you could not send a fax without a bulk machine, expensive ink and paper. It was expensive, and people thought that it was reserved for elite brands in the market. Today, things have changed completely. As a result, you can send an online fax from any device that has an internet connection. Online faxes are cost-effective, secure, and makes sure that your documents are delivered within seconds.
