Why you should switch to online faxing
As time goes by, businesses need to adapt their processes to stay in line with the times. In many cases, this means replacing old technology and protocols with newer, more functional alternatives. By doing so, businesses ensure that they’re ahead of the competition.
Replacing traditional faxing with online faxing is one of the best upgrades you can make for your business. Here are six compelling reasons why you should switch to online faxing.
Send and Receive Your Files From Anywhere
One of the main benefits of the way the world of business has changed in recent years is that anyone can strive for a piece of the entrepreneurial pie. Cloud technology and smartphones make it possible to work from anywhere, giving many businesses the opportunity of offering flexibility and remote work.
The challenge, of course, is getting documents on the go.
With a traditional fax machine, you’re tethered to a physical system. With online faxing, you’ll be able to send and receive documents from your laptop or smartphone. You’ll never have to worry about failed faxes delaying important meetings or your paperwork getting lost in the shuffle again.
Cloud Storage and File Sharing
In addition to sending and receiving transmissions, a reliable system like eFax will keep a virtual paper trail for you. In this way, online faxing doubles as a cloud storage system that’s perfect for file sharing. Rather than re-sending a fax, you’ll be able to see what you’ve sent and received with relative ease.
Your fax system won’t replace things like Dropbox or Google Drive, but it can integrate with them for easy file sharing capabilities.
Paperless for Eco-Friendly Cost Savings
Traditional businesses use a lot of paper. With environmental concerns and more companies striving to reduce their carbon footprint, switching to online faxing can make a big impact.
As less paper will be used, misplaced, or wasted, there will be cost-saving implications as well. Combine that with the fact that you won’t have to worry about machine maintenance, toner restocking, or upkeep, and you’ll see significant savings over time.
Versatile for All Business Contacts
Many businesses still use traditional fax machines to do their work. Switching solely to email or cloud sharing can cause disruption for those clients and suppliers who haven’t yet upgraded. However, you don’t have to worry when you switch to online faxing.
When you set up an online fax system, you’re given a fax number. Many providers even offer localization and toll-free numbers to legitimize the point of contact. While there might be a few bumps along the way— for example, clients who need to print paperwork and sign— the vast majority of your communications will be streamlined.
Captures Digital Signatures
Another benefit of using online faxes is that you’ll be able to capture legally binding digital signatures. This means that you can hit the ground running once you’ve reached an agreement with a contractor or client, rather than waiting for paperwork to move back and forth.
This consideration, in particular, is essential for modern businesses. If you’re a contractor or will be using contractors to get work done, this capability is a lifesaver.
Organization and Keyword Searching
Forget the days of sorting through files and piles of paperwork to find important documentation. With an online faxing system, you can use keywords and search filters to find what you need quickly and efficiently. You can even put in your own tagging protocols for specific clients or projects to search later.
Making the switch to online faxing is easy and well worth the return on investment. Upgrade your business today by implementing an online faxing system and leaving traditional faxes in the past where they belong.
