Meetings are such an important part of the business world, but they often have a reputation of dragging on and slowing down innovation. Nonetheless, they are very crucial if you want to make sure that your business is a success and everyone is on the same track. If you are a CEO and you are looking to ensure that your business is doing the best that it can, then you are in the right place, as this guide has been created to outline the different characteristics that make up a great business meeting. Read on now to learn all about it.
Have Digital Options
Business meetings these days may not necessarily be entirely in-person, with remote workers rising in number and outside parties needing to be dialed into the meeting. You can even have a number that they can call into, or you can be a truly 21st-century business that has proper digital video conferencing options.
As a result of the coronavirus pandemic, video conferencing options have skyrocketed in popularity, with many different options out there. Microsoft Teams has risen as one of the key contenders. To set it up properly, look for a third-party company that can help to provide you with ms team services easily.
Keep Them Short
One of the reasons that people hate meetings and they’ve got a bad reputation is that they often go on too long. The reason that they go on too long is a failure of the CEO, whose job it is to make sure that everyone stays on track but can often let people talk for too long. The length of your meeting should depend on how often it is. If you have a meeting every day, it should be only 15 minutes, while a weekly meeting shouldn’t go on for longer than an hour. Only if you are doing a revamp strategy meeting, the likes of which come once or twice a year, should your business meeting go on for several hours.
Keep Them Focused
Meetings have to be focused if there are going to be any actionable outcomes at the end of them. This is why you should have someone who sets a clear itinerary for the meeting that everyone has to adhere to. This is a great way to stop people from carrying on too long or interrupting the meeting with their own points. If need be, you can leave a couple of minutes at the end of a meeting for people to make those points, then they can be added to the next meeting.
Keep Notes
There is no point having a meeting if no one remembers what is said. That’s why you should make sure that they are all recorded and that one member of your team keeps notes that they then send to the rest of the team once the meeting is over. This way, there can be no confusion over what was or wasn’t said at any meeting, allowing for greater transparency moving forward.
