In business meetings, or any other type of meeting, all participants will find out that the note-taker plays a truly important role in the occasion.
At a glance, the NoteTaker’s job is to write everything word for word, or summarizing the important key points of the meetings. But when we dig more, there is more to this working role in the particular meeting.
Note-taking requires skills and enthusiasm. Ones who don’t have the required endeavors might not survive long enough to grasp all of the important points in the meeting.
There are strategies and tricks to conducting accurate and appropriate meeting notes. But before choosing your strategies for taking notes, you will need to have the right mindset. In many cases, mood changes can be the strongest driver of the results of note-taking. It requires strong focus and passion.
Note-Taking Strategies
As mentioned, there are some effective strategies for note-taking. If you’ve set your mindset for it, the next thing to do is to choose the strategy which is suitable for yourself.
Strategy Outline
It is arguably the easiest way to take meeting notes on Zoom or other communication tools. Whether you are a beginner or an expert, you can pick this method up and use it for the meeting.
This strategy focuses on simplicity with the easiest method to take effective notes. Before the meetings begin, you will need to find out the key points. You must reach out to the meeting organizer to find out the points that they are about to discuss in the meeting.
Jot down the key points. Give yourself some space for each point you take. In this case, you will only focus on the key points to discuss rather than what’s coming up in the meeting.
The Cornell Strategy
As the name suggests, this strategy is adapted from Cornell University. It is one of the most popular ways of taking notes.
In this method, you will quickly find similarities with the outlining method. You will use the key points here. But there are some sections that you need to prepare on the paper.
The cue section is where you will place the main points, meeting participants, potential questions, in=quiries, and so on. This section can give you the big picture of the topics and theme of the meetings.
Then there is a note taking Section which is dedicated to brainstorming the cue points. You will want to summarize and describe the growth of the cue points.
The summary section is the latter. It is a section where you will summarize all of the information in the meeting in a paragraph or some sentences.
This strategy can be a great choice if you want to focus on the major ideas and review the meeting results quickly.
The Mind Mapping Strategy
You are going to use mind mapping if the subjects of the meeting are complex, abstract, and more dynamic. In this case, the meetings might be discussing the park’s themes, the emotions of the clients, songs to play, art to choose for the exhibitions, tastes of the foods, and so on.
It is here that you will need to use the exact map to give everyone aid in comprehending the topics that are discussed in the particular meetings.
In Mind Mapping, you will start with a single dot, then during the course you will make many branches. Any topic can be broken down into various topics.
Flow Notes:
It is another advanced meeting notes strategy you would want to know.
The method here is different from transcribing word for word. Rather, you will focus on the subjects of the meeting. Make a note and jot the points down.
You can quickly grasp the points of the meeting. But this strategy has a single flaw. It can be challenging to review the results of the meeting later.
Sentence Structure
This flowchart has been simplified for ease of reference. It’s a simple concept for taking notes: every phrase is fresh in your memory as you try to recall it. Without a doubt, this is the most beautiful transcription I’ve ever seen.
It may be difficult to keep up with everything else going on with this strategy. Handwritten notes almost always omit crucial information and concepts. You may be able to keep up if you use a computer, but you may have difficulties.
This technique has drawbacks, but it also has advantages. This method yields the greatest information and detail for a review:
The most essential topics will be discussed in a short amount of time.
You’ve already reduced your notes for readability.
Note-Taking Systems
Having a system is very important to ensure the responsible outcome of the note-taking activities. Here are the systems which you can pair with Notiv software.
Cornell Systems
The benefits of using this approach include making note-taking faster and easier, but it also acts as a fantastic tool for memorizing and reviewing your notes effectively.
The Outlining
This method uses indenting to group connected points based on their relationship and importance.
The Map
Mapping is ideal for people who prefer to take notes with a pen and paper or freehand since it employs a range of visual techniques to bring together various data pieces.
Time Saving Tool
The AI-powered Notetaker provides your team with the tools they need to be more productive before, during, and after each meeting.
Notiv is a remote collaboration tool that can help you stay on top of your daily obligations.
With Notiv’s executive meeting summary, you’ll be able to stay on top of the most important problems and complete your tasks more rapidly.
Rather than handling the note-taking manually, it is the right decision to use the time-saving tool to get better and faster results. In the end, you will not need to hire someone to take the note. Instead, you could replace it with Notiv software.
